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1. Log onto the ONE data import site. (Contact One Technical Support if you have forgotten your login.)
2. Once logged in, the following MAIN MENU will be available. We will go over each menu item.
Before working with the course information on-line, you will need to move the courses into the "holding area".
This area is separate from what end-users see and can be vastly different from your current course data.
3. You can place courses into the holding area by:
- Copying the data from production into the holding area. This might
be useful for minor changes or global updates like tuition fees. Be careful, this process will replace any data
that might already exist in the holding area.
- Moving the data from the FTP area into the holding area. This option
is used for a whole new feed. Generally, those pulling course information from Banner, a local MS Access database,
or other data access points will use this option. Again, be careful, this process will replace any data that might
already exist in the holding area.
- Importing the data from the FTP area into the holding area. This
option is used for those that have new additions to production that are pulled from outside sources such as Banner
or a local MS Access database. This will append to the existing holding area. You will most likely want to first
copy data from production into the holding area and then append the new data via this appending option.
4. You will then need to carefully examine the course information via the "View newly uploaded data in the
holding area" option. This will give you a good idea of what the data will look like and proof the information.
Please note: old information is viewable and searchable in this version of the "Search Courses". This
allows you to update or remove old data. The end-user version of the "Search Courses" page only shows
options and will return search results from the past term, on forward. Also, notice search institution is not available
in this version since you only have access to your institution's courses.
5. In order to add, delete, or edit courses in the holding area choose the "Add/Edit/Delete Course Data in
holding area" option.
The Add/Edit/Delete Menu offers 6 options:
- Search for courses and list those courses to view, edit, or delete
- Add new courses
- Edit courses individually
- Delete one or more course
- View course information for a specific course
- Make global replacements of information to term, tuition/fee amount,
tuition descriptions
SEARCH Box
The search box allows you to find sets of courses or specific courses into order to delete, edit, or simply view.
This is an especially handy feature for those institutions with many courses listed.
In the search boxes, you can enter full words or a partial word. For instance, by simply typing in "bus"
in course number will find all course numbers with the string "bus" or "BUS" in it (or any
case-insensitive combination). Same follows with Course Title and CRN. You cannot, however, do two or more partial
searches such as "Cons Beh" in order to find "Consumer Behavior". You would need to search
for "Cons" or "Beh" or "Consumer Beh".
In the pull down box, you can search on courses in the holding area with specific term(s). To select more than
one term, hold the CTRL key while left-clicking the options. Your search results will show up below in the "Edit/Delete
Courses" area.
These search options are in play until a new search is entered or
the "Show All" button is pushed. That means while search options are showing (after the "Course
Search" button has been pressed), the course listings in the "Edit/Delete Courses" area will continue
to show the results of the search even after paging through the courses.
Add New Courses
The "Add Course" button takes you to the input screen into order to add a new
course listing.
Edit/Delete Courses (and view too!)
The "Edit/Delete Courses" area give three options. By clicking
on the name of the course, you are shown the description of the course, much like an end-user would see in the
regular show course option. Notice the "edit" link. That takes you to the edit input screen in order to edit
the current data for that particular course. Finally, the checkbox to the right of each course enables you to check
one or more courses for deletion. After checking the selections, click on "Delete Checked Items" to remove
the courses from the holding area. Be careful as this cannot be undone.
Global Changes
The "Global Changes" area gives the option of making changes
to records in the holding area within Term/Semester, Tuition Amount, and Tuition Description. If an option on the
right is left blank or with the default "Select One" selection, that option will not be updated.
Tuition/Fee Amount and Tuition/Fee Descriptions will be globally
updated for all records in your holding area if a value is specified on the right. Only terms/semesters qualified
on the left will be updated to the new term/semester value specified on the right.
6. Finally, you will "Approve data for production".
Be careful, this option overwrites current data in production with the course information from the holding area.
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